Gift to Be Simple Coordinator Position

Gift to Be Simple

Coordinator - Position Description

Purpose: To coordinate the many elements of Simply Living’s annual fund-raising lunch, A Gift to Be Simple,

working closely with the GTBS Planning Committee and Executive Director, and Office staff

Event Date: October 18, 2012 Attendance Goal: 400

Sponsorship Goal: $10,000 Event Budget: $$6,500

Overall Fundraising Goal (Gross, including Sponsorships): $35,000

Key work areas:

1. GTBS Sponsorships/Business Memberships

• With Board/Staff liaison, invite area businesses to sponsor the event through Business Membership

• Coordinate and track Sponsor payment and participation

• Coordinate Sponsor Table seating and hosting

• Oversee Sponsor Display Area

2. Table Hosts

• Invite people to serve as table hosts

• Coordinate TH training in early August, and thereafter as needed

• Support TH in their efforts to invite guests, through ongoing interactions and weekly updates,

beginning in early September

3. Event logistics

• Serve as liaison between Simply Living and the River Club at Confluence Park

• Serve as liaison between Michael Jones (Local Matters), who sets the menu and the restaurant

representative and chef; arrange for food delivery, as necessary

• Volunteer recruitment and management for on-site needs – set-up, reception, decorations, nametags

and seating, signage, etc.

• Ensure Audio/Video needs are met

4. Program Planning

• With committee and staff guidance, print program booklet, signage and other materials

• With planning committee, develop flow and logistics for program elements

• Work with Ally Malley (or other designated person) to incorporate the children into the program

• Coordinate video production w/ Cheryl Johnson and GTBS Planning Committee

5. Post-event closure

• Following up w/ TH post-event to thank them and invite feedback

• Follow-up w/ TH, event sponsors, and volunteers, in coordination w/ GTBS Planning Committee

Terms of employment:

Beginning no later than 6/18/12; concluding by 11/12/12

Compensation: $10/hr. to be paid on the last business day of the month, contract employee basis

Budget: $3,000 (300 hours over ~22 weeks)

Contact: Mary Cunnyngham, Executive Director at maryc@simplyliving.org with resumé and three references